Privacy Policy
1. This privacy policy applies to The Kenilworth WI Website, www.kenilworthwi.org (the “Website”). We at Kenilworth WI take your privacy seriously. This policy covers the collection, processing, and other use of personal data under the Data Protection Act 1998 (“DPA”) and the General Data Protection Regulations (“GDPR”).
2. For the purpose of the DPA and GDPR we are the data controller and any enquiry regarding the collection or processing of your data should be addressed to The President, Kenilworth WI, C/O WFWI, 1 Corunna Court, Corunna Road, Warwick CV34 5HQ.
3. Kenilworth WI is linked to The Warwickshire Federation of Women’s Institutes, a registered charity no. 213293, who are based at WFWI, 1 Corunna Court, Corunna Road, Warwick CV34 5HQ.
4. By using the Website, you consent to this policy. We comply with the Information Commissioner’s Office for this purpose.
INFORMATION WE COLLECT
5. We will collect personal data on this Website only if it is directly provided to us by you, showing your consent, e.g. your name and e-mail address. Normally you will only provide such details if you wish to contact us by email with a query or comment.
6. We also use analytical and statistical tools that monitor details of your visits to our website and the resources that you access, including, but not limited to, traffic data, location data, weblogs, and other communication data, but this data will not identify you personally.
USE OF YOUR INFORMATION
7. The information that we collect and store relating to you is primarily used to enable us to provide a response to your email query or comment. We will not retain that information once a response has been made.
DISCLOSURE OF YOUR INFORMATION
8. Please be advised that we do not reveal information about identifiable individuals to third parties. We will not disclose your Personal Data to another person or organisation unless either:
- We are required to do so by law.
- You have consented to such disclosure.
- Where you have provided consent for your Personal Data to be shared with other WI members, you have the right to withdraw such consent at any time by informing the Data Controller by letter or email.
CONTROLLING THE USE OF YOUR DATA
9. If you have given us consent to use your data for a particular purpose you can revoke or vary that consent at any time. If you do not want us to use your data or want to vary the consent that you have provided you can write to us at the address detailed in clause 2 or email us at kenilworthwi@gmail.org any time.
WHERE WE STORE AND TRANSFER YOUR DATA
10. As part of the services offered to you, for example through our Website, the information you provide to us may be transferred to and stored in countries outside of the European Economic Area (EEA) as we may use remote website server hosts and “plug in’s” to provide the website and some aspects of our service, which may be based outside of the EEA, or use servers based outside of the EEA – this is generally the nature of data stored in “the Cloud”. It may also be processed by staff operating outside the EEA who work for one of our suppliers, e.g. our website server host, or work for us when temporarily outside of the EEA.
A transfer of your personal data may happen if any of our servers are located in a country outside of the EEA or one of our service providers is located in a country outside of the EEA. If we transfer or store your personal data outside the EEA in this way, we will take steps with the aim of ensuring that your privacy rights continue to be protected, as outlined in this privacy policy and in accordance with the DPA and GDPR. If you use our service while you are outside the EEA, your personal data may be transferred outside the EEA in order to provide you with these services.
11. We will process, disclose or share your personal data only if required to do so by law or in the good faith belief that such action is necessary to comply with legal requirements or legal process served on us or the website.
SECURITY
12. The transmission of information via the Internet or email is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of data while you are transmitting it to our site; any such transmission is at your own risk. Once we have received your personal data, we will use strict procedures and security features to try to prevent unauthorised access.
13. If there is any instance where we give you, or you have chosen a password to enable you to access certain parts of our site, you are responsible for keeping this password confidential. You should choose a password it is not easy for someone to guess.
THIRD PARTY LINKS
14. You might find links to third party websites on our website. These websites should have their own privacy policies, which you should check. We do not accept any responsibility or liability for their policies whatsoever as we have no control over them.
15. Our Website uses cookies. We use cookies to gather information about your computer for our services and to provide statistical information regarding the use of our Website. Such information will not identify you personally – it is statistical data about our visitors and their use of our Website. This statistical data does not identify any personal details whatsoever. We may also gather information about your general Internet use by using a cookie file. Where used, these cookies are downloaded to your computer automatically. This cookie file is stored on the hard drive of your computer, as cookies contain information that is transferred to your computer’s hard drive. They help us to improve our Website and the service that we provide to you. All computers have the ability to decline cookies. This can be done by activating the setting on your browser which enables you to decline the cookies. Please note that should you choose to decline cookies, you may be unable to access particular parts of our Website. If we choose to work with advertisers on our Website, our advertisers may also use cookies, over which we have no control. Such cookies (if used) would be downloaded once you click on advertisements on our Website. We suggest consulting the Help section of your browser or taking a look at “About Cookies Website” which offers guidance for all modern browsers.
YOUR RIGHTS
16. The DPA and GDPR give you the right to access information held about you by us. Please write to us or contact us by email if you wish to request confirmation of what personal information we hold relating to you. You can write to us at the address detailed in clause 2, above, or by email to kenilworthwi@gmail.com, normally there is no charge for requesting that we provide you with details of the personal data that we hold, however if the request is deemed to be excessive or a duplication, a reasonable fee may be charged. We will provide this information within one month of your request.
17. You have the right to change the permissions that you have given us in relation to how we may use your data. You also have the right to request that we cease using your data or that we delete all personal data records that we hold relating to you. You can exercise these rights at any time by writing to us at the address detailed in clause 2, above, or by email to kenilworthwi@gmail.org
CHANGES TO THIS POLICY
18. We may update these policies to reflect changes to the website and user feedback. Please regularly review these policies to be informed of how we are protecting your personal data.
We welcome any queries, comments or requests you may have regarding this Privacy Policy. Please do not hesitate to contact us at Kenilworth WI, C/O WFWI, 1 Corunna Court, Corunna Road, Warwick CV34 5HQ or by email to kenilworthwi@gmail.org
If we are unable to resolve any complaint you have about the Society’s use of your personal data, you have the right to complain to The Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF Tel: 0303 123 1113 (local rate), or 01625 545 745 if you prefer to use a national rate number.
Last update January 2021